Renting Event Space at
the Ag Musuem
Rental Agreement and
- Rental Agreement
A standard rental agreement needs to be signed by both parties (the person booking the event and the museum director) in order to book space. Event space is available on a first come/first
serve basis. We will not reserve space without a deposit.
- Deposit Required - A deposit equalling 20% of your rental fee is required to secure your space
rental date and time. The deposit is non-refundable.
- Balance Due - The balance of space rental fees are due, in full, three (3) days prior to your
- Forms of Payment: Cash, Check or Credit
- Guest Count: Your guest count is due 3 days
before your event and your set up is due when you sign the rental agreement or no later than 30 days before your event.
Staffing Fees - There is an additional $25 per hour staffing fee for rentals outside
regular business hours of Tuesday through Saturday 10am to 3pm
Kitchen Fee - Flat fee of $50 will be charged for Kitchen
Cleaning Deposit - Some events require a $50 Cleaning Deposit.
Carpet Cleaning Fee - If you are renting a room with carpet, there will be a carpet
cleaning fee for any food or drink stains.
GENERAL RULES AND REGULATIONS FOR USE OF MUSEUM GROUNDS AND
Supplies - You must provide all food, drinks, linens, tableware, extra furniture and other needed supplies.
Deliveries - All deliveries and visits must be coordinated with museum staff.
Museum Fixtures/Displays/Furnishings - No museum fixture may be disassembled or moved or items attached without (2) weeks prior approval by Museum
Director. Nothing may be moved or removed without the advance permission and assistance of the curatorial staff.
Smoking - NO smoking is allowed in or around the museum or in the village.
Clean-up – Renter is responsible for removing all food and trash from the floor and tables and putting it into the provided trash receptacle.
Renter is responsible for clearing and cleaning everything brought to the museum grounds, including decorations and trash. Food and/or drink stains may result in a carpet cleaning
fee and/or loss of cleaning deposit.
Alcohol - Alcohol may be served with proof of liquor license and Certificate of Insurance.
Vehicles on Museum Grounds - No vehicles are permitted on the grounds of the museum behind the chain link fence without permission of a
museum staff member.
Musicians, Caterers, Equipment, Decorations -
You are responsible for the selection and arrangements of musicians, caterers, rental equipment
(i.e. tents, sound systems, tables), flowers, and decorations. Damages or losses attributed to these are your responsibility. If required, certificates, proof of insurance, and names and
arrival\departure times of contributing parties (i.e. musicians, horses, caterers, etc.) are due at least 14 days before event date.
Museum Staffing - A staff member must be present during all hours of the function.
Balloons - NO helium balloons may be used in either exhibit hall. Balloons must be secured before entering the
Food and Beverages - Eating and drinking is allowed in designated areas only.
Pets - NO pets.
Horses and other animals - For insurance reasons, horses and other animals can be used only if the museum is informed of the owner
and the animal owner furnishes a certificate of insurance at least 14 days before event date.
Flowers - You must provide containers for all flowers- plastic sheeting must be supplied by you and placed under all
Insurance – You will be asked to provide a Certificate of Insurance if you are having a large event, a moon bounce or other rental equipment. Ask
museum staff for specifics.
Set-Up - You may set-up the day before the event if previously arranged with the museum.
Trash Cans - Trash cans will be provided by the museum. Large events are required to rent a dumpster.
Table Covers - Table covers are required for all museum tables that are used, including food tables. The museum does not
provide table covers. You can rent tablecloths from a local rental shop or purchase disposable tablecloths from any retailer.